Thursday, January 11, 2018

Guest Passwords


Please do not change the automatically generated password for guest users. I understand the impulse to do so, but for security reasons we need to be using the more complex passwords that the system generates. The TAMU system security auditors also requested that we add in an uppercase letter and a number to the passwords a few months ago, so please note that all the automatically generated passwords begin with an uppercase letter and end with a number.

Thanks for your help in keeping our network safe!


Thursday, December 14, 2017

Guest Passes Resume Today

Hi All,

Since finals are now over, we will resume giving out guest passes.

Also, since traffic is slow during this time, guests can come in and get a guest pass at any time we're open.

Please let me know if you have any questions!



Thursday, November 30, 2017

No Guest Passes During Finals (December 7th-13th)

Hi All,

I placed a sign out at the Reference Desk but also wanted to remind everyone working the desk that we will not be issuing guest passes from December 7th - December 13th.

We will resume guest passes on the first day of interim,  December 14th.

If someone needs to conduct official university business, then they can still receive a guest pass.
For example, if someone is trying to enroll or register for classes then please give them a guest pass.

If you have any questions, please feel free to contact me!



Saturday, November 4, 2017

Guest System Categories

Guest Category Reporting (Repost)

I'm re-posting and refreshing a post I've done previously on Guest categories for those folks that might have missed it the first time around and those who need a reminder. 
Going through the guest password stats this month, I've noticed a few discrepancies in how we are categorizing guest patrons in that system. I record those stats and report them, so it's important that we select a category for each user, and that we select the correct category, so we know who is using the system. We use the stats to justify continuing the program and they are reported as part of our TexShare obligations.

Please  make sure that you put in a full first and last name, as shown on the person's photo ID, for each person you give a password to, otherwise that person is not counted in the stats.

I know the categories can be a little up for interpretation (for example, a parent that is also an alumnus), but I've outlined some definitions below, just so we are all on the same page :)

  • Alumni - People who have graduated from Tarleton. Generally, they should be a member of the Tarleton Alumni Association.
  • Community - A person from Stephenville or the surrounding areas who is not a Tarleton student, faculty, staff or alumnus.
  • Friend of the Library - a person who is a current member of the Friends of the Dick Smith Library group
  • Future Student - A person who has applied for admission to Tarleton, or has been accepted, but not yet started classes or enrolled.
  • Parent - The parent of a Tarleton student or a Future Student.
  • Student- A Tarleton student, who is otherwise unable to log into the computers. Tarleton students (including those who mainly attend classes at other campuses or online) should not normally need to use the guest system. They should use their NTNET log-ins. However, sometimes students are not in the system for whatever reason, and they can use the guest system. This usually happens at the beginning of the semester, if they haven't yet registered for classes for that semester. Students from other schools should be marked as "TexShare". 
  • TexShare - People from other institutions who are using Tarleton resources. This includes students from other colleges (including Ranger College and Weatherford), high school students, visiting professors and lecturers, etc. Please include the person's institution in the "Note" field.
  • Other Guest - pretty self explanatory, but may cover people from outside the area, etc. Please use sparingly.
Thanks everyone for helping me keep our stats correct and for all you do to help our guest patrons!

Wednesday, November 1, 2017

Print & Copy Stations

Just a friendly reminder about our print and copy stations:

When refilling the printer or copier, make sure you are pulling paper from the correct shelf.  On the main and upper levels, the top shelf is for printer paper, and the bottom shelf is for copier paper.  On the lower level, the top shelf is for copier paper, and the bottom is for printer paper. 

When you refill a printer or copier tray, please do not use partial reams.  If the entire ream will not fit, just put it back on the shelf.  Leaving a ream or two out will not hurt anything, but partial ream usages can throw off our counts for the year.

I think everyone has been logging ream usage on the appropriate sheets.  😊

Let me know if you have any questions.

Thank you for everything that you do!


Friday, October 20, 2017

HIST 3340 Scavenger Hunt

Hi Reference Team!

Amy just dropped off a guide for Dr. Branscombe's HIST 3340 scavenger hunt.  This guide is not to be shared with the students, but it should help us to help them when they ask for help.  I've put it in the planner with the desk schedule and meeting room schedule.

Amy is working with Dr. Branscombe to set up time for offsite access since most of the assignment consists of finding items that are stored over there.


Friday, October 13, 2017



  The Blue Toner has been replaced at the main level color printer. 

The black ink is running low so if it's giving problems during your shift, please let me know, 

and I'll  come up and change it. 

Good day,